Your photos are priceless. They depict moments that can never be replicated. Thanks to smartphones, it’s so easy to seize the moment. You can take hundreds or maybe even thousands of photos to seize the moment. The only downside is that you’ll have too many photos to organize.

Organizing photos, whether they’re digital or not, could be very time consuming. Unfortunately, deleting some of them could be heartbreaking as well. There really is no easy way to organize all your photos. One thing for sure, you need to back them up. Just in case.

It’s never been easier to take literally thousands of photos every week, whether they’re of your worldly travels or your everyday antics. But then, what do you do with all of those pictures? Unless you’re going to print and then delete them on a regular basis, it’s a good idea to back them up in some way — both for the purpose of freeing up space on your phone or camera, and as a fall-back in case you somehow lose the originals.


The mere task of transferring photos from your smartphone or camera to your computer is already time consuming. More so, organizing them in your computer. Still, it has to be done.

It’s also a pretty good idea to create some sort of organizational system that won’t have you sifting through thousands upon thousands of files every time you want to find one picture to post for a #TBT or print for your new gallery wall.


So, how should you go about doing it? How can you organize your photos? Professional photographers share proven ways to organize your digital photos.

Kenny Kim from Kenny Kim Photography recommends that you back up to the cloud.

“One great piece of advice for backing up your photos is to use cloud-based apps like Google Photo, where the photos are stored in your online account instead of your phone. Be mindful of their storage limitation, and know that there’s a monthly fee for additional space — but it is well worth it for safe-keeping. The app also comes with various features to allow you to organize, find and search for images.”


Susan Portnoy of The Insatiable Traveler recommends stocking up on memory cards and external drives, and to keep a data recovery provider’s number on speed dial in case you need to recover external hard drives for Mac.

“I always make sure to have plenty of memory cards with me [when traveling]. I don’t need to reuse them during the trip. It’s too easy to lose images that way. I always carry two 2 TB external hard drives ([I use the] Silicon Power 2TB Rugged Portable External Hard Drive) and at the end of each day, I download my memory cards to both.


Travel photographer, Charlie Gardiner, uses editing software to backup and to organize his photos.

“When I get back to my hotel room at the end of the day I dump all of my files from my SD cards onto an external hard drive (the files are never stored on my laptop’s hard drive). I then import the photos into [Adobe] Lightroom in order to catalog them and do some basic processing, I love Lightroom’s way of allowing you to organize photos. Once I have categorized all of the images and added relevant keywords (to make searching for them later easier), I create a backup of the Lightroom catalog, which is saved to the same external hard drive the photos are on. Lastly, I back up the external hard drive to the cloud ([I use] Amazon Drive). That way, I have a physical copy of the files and a backup stored in the cloud.”


Wedding photographer Kaitlin Cooper uses a network-attached storage device.

“For all of my photos (both taken on my phone and with my DSLR camera), they are all uploaded to my computer and stored within a network-attached storage (NAS) device…a high-powered server and external hard drive that allows you to store images and files. Because it is also a server, you have the ability to access your stored images remotely, along with being able to sync images up to it, such as directly from your phone.


Dan Gold from Halfhalftravel uses Backblaze to back up his hard drives.

“Backblaze is one of many different photo backup systems that we use. [It’s a subscription service that] creates a backup of the hard drives that you attach to your computer. Backblaze makes it easy because it is a simple app for your computer and an easy-to-use-web interface.


Both Viktoria Altman of Travel Tipster and Matthew Maxey of ICON Sportswire spend time creating folders for all their photos.

According to Viktoria Altman;

“The key to organizing photos is to keep it simple and use good tools. First, you’ll need somewhere to store the pictures. Purchase a high-quality external drive, [like the Seagate Expansion 8 TB Desktop External Hard Drive], to keep all your photos. On the drive, set up folders by year, and break them into month and date. Next, use an organizing tool like Adobe Bridge. Import all your photos, and assign keywords to the pictures.


Here’s how Matthew Maxey does it.

“I sort everything by Year —> Month —> Event Name. Since most everything I shoot is a game or concert/festival on a specific date, that makes it very quick to find exactly what I’m looking for when I have to reference back.”


Jocelyn Voo of Everly Studios uses services to send and to store her photos.

“If I’m trying to send a few one-off photos to clients while on the go, I either use Google Drive or WeTransfer. Both are free, and you can send fairly large files without clogging up someone’s email. However, if I’m delivering a larger set of photos from an event, I use Pixieset.


No doubt, these are great ways to organize your photos. They also add a couple of layers of protection, ensuring that your photos last longer. Nonetheless, there’s still no guarantee that they will, especially if you resort to using various hardware devices such your computer and external hard drives. They can eventually fail.

That simply means a hard drive failure is inevitable. Don’t worry because there are experts who can help get back, not just your photos but everything else from your damaged Mac hard drive.